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Administrative Assistant – Sales & Marketing
Group General Job Description
The position requires performing various
on-going tasks, as well as special projects in the following
areas: Sales Support, Customer Service, Trade Show Support,
New Product Development, and others, as required. Key
duties include: create professional sales presentations;
create and maintain sales follow-up databases; create
graphs and charts using sales data as well as geographic
and demographic information; handle consumer, customer
and broker inquiries and requests; process Purchase Orders;
coordinate annual Trade Shows; and help proof-read/edit
new product label and sales support materials.
Sales Support
Prepare materials necessary for customer meetings
and trade shows, including, but not limited to: • Proposals
• Graphic representation of sales data
• Databases
• Catalog Sheets
• Product samples
• Invitations
• Mailouts
• Information packets
Identify key decision-makers and buying
windows at target accounts. Initiate/Coordinate follow-up
correspondence as required by Sales Dept. Communicate
with and support broker network regarding material/info
requests, sales follow-up, etc. Maintain Sample Room
and process all sample requests and mailouts.
Customer Service
- Process purchase orders from customers
- Trouble-shoot/handle any issue w/Purchase
Orders (i.e. extensions,
back-orders, etc.)
- Handle incoming calls from customers
and consumers
- Read and respond to incoming consumer
correspondence
- Process all incoming MSDS requests
- Maintain account files
Trade Shows
- Complete registration packets and
handle payment
- Provide list of participants and
dates attending
- Coordinate pre-show mailouts and
post-show follow up
- Prepare all products and sales materials
necessary
- Coordinate travel, lodging, meetings,
entertainment, etc.
Minimum Job Requirements
- Three years experience in position
requiring high level of organization skills, computer
proficiency, and direct customer contact preferred.
- Demonstrated mastery of MS Office,
e-mail, Internet.
- Excellent written and interpersonal
communication skills.
- Diligence, superb attention to detail.
- Ability to work with minimum supervision.
 Apply
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Sales